PRIVACY POLICY

At Xtras Casting Agency, we are committed to protecting your privacy and handling your personal information with care and transparency. This Privacy Policy outlines how we collect, use, store, and protect your information when you interact with our services, website, or communicate with us in any other way.

1. Information We Collect

We may collect the following types of personal information:

A. Personal Identification Information

• Name, date of birth, gender, nationality

• Contact information (email, phone number, address)

• Professional qualifications, work history, headshots, portfolios, and resumes

B. Financial Information

• Bank details for payments

• Tax identification numbers

• Invoicing information

C. Communication Information

• Emails, phone calls, and any correspondence

• Social media handles and interactions

D. Technical Information

• IP address, browser type, and cookies when visiting our website

2. How We Use Your Information

We collect and use your information for the following purposes:

Page of

• Representation: To provide representation, negotiate contracts, and book

opportunities.

• Payment Processing: To process payments for services rendered and handle

tax compliance.

• Communication: To respond to inquiries, provide updates, and share relevant

opportunities.

• Marketing: With your consent, to send promotional material, newsletters, and

event invitations.

• Compliance and Legal Obligations: To comply with legal and regulatory

requirements set by the Data Protection Act and the E.A.S.I.

• Client Promotion: With your consent, we use information you provide to us to publicly promote your skills and services. You have the opportunity to inform us of any information you wish to remain private and this can be updated at any point by emailing either david@xtrascastingagency.co.uk or steven@xtrascastingagency.co.uk

3. Sharing Your Information

We may share your information with:

• Professional Partners: Casting directors, producers, brands, and other

potential employers for job opportunities.

• Service Providers: Third-party providers for IT support, payment processing,

and marketing services.

• Legal Authorities: When required by law or in response to legal processes.

4. Data Security

We take reasonable measures to protect your personal data, including:

• Encryption of sensitive data

• Regular security assessments

• Restricted access to personal data to authorised personnel only

5. Your Rights

You have the right to:

• Access: Request a copy of your personal data we hold.

• Correction: Correct inaccurate or incomplete data.

• Deletion: Request the deletion of your data, subject to legal obligations.

• Objection: Object to certain uses of your data, such as marketing.

• Data Portability: Request a copy of your data in a commonly used format.

To exercise any of these rights, please contact us at

david@xtrascastingagency.co.uk // steven@xtrascastingagency.co.uk

6. Cookies and Tracking

Our website uses cookies to improve user experience. You can control cookies through

your browser settings. For more details, please refer to our Cookie Policy.

7. International Data Transfers

If your data is transferred outside of your country, we ensure appropriate safeguards

are in place to protect your information in line with applicable laws.

8. Children’s Privacy

We do not knowingly collect information from individuals under 18 without parental

consent.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Significant changes will be

communicated via email or a notice on our website.

10. Contact Us

For any questions or concerns about this Privacy Policy, please contact us via one of the following email addresses:

david@xtrascastingagency.co.uk

steven@xtrascastingagency.co.uk

By engaging in our services, you acknowledge that you have read and

understood this Privacy Policy.